Can a workflow be scheduled for a particular date and time?
Yes, eMAM users can easily schedule their workflows to be executed at a particulate date and time.
With
this workflow scheduler feature, you can now schedule the execution
date and time for a series of workflow actions for an asset using the
schedule metadata field. Scheduled workflows can be used to execute
actions including delivery, archive, AI indexing, asset purging,
changing metadata, API/Email notifications and managing
categories/projects. If all the conditions are met, the scheduled
workflow action will be performed at the specified date and time.
Note: These actions are not recurring: they are singular events for a specific asset which will be executed one time only.
To create a scheduled workflow, you need:
- “Schedule” Metadata field type: Create a new metadata field with “Schedule” as the metadata type in the Admin Tools page.
- Define Date and Time for “Schedule” metadata field: Set the date and time to execute the scheduled workflow actin under the Metadata widget.
- “Scheduler” Event Type: A new Event type “Scheduler” has been introduced, using which, you can create a workflow and set the conditions and timing to perform a specific action.
Let's create a scheduled workflow to move image assets to XYZ category on 20th Feb 2019, 9:00 am:
- In the Admin Tools page, create a Metadata field with Schedule as metadata field type and associate it with a Metadata Group and Metadata Set. e.g.: Embargo Date>DIST Series>DHX.
2. In the Super Admin interface, create a workflow with Event Type- Scheduler, Asset type equals images, Action type- Manage Category, Operation Type- Move, To Category- select XYZ category from the drop-down. Workflow: Images to be moved to XYZ category on 20th Feb 2019, 9:00 am.
3. In the eMAM Director Interface, under Metadata widget, go to the Metadata group tab. In the Schedule Metadata field, select 20th Feb 2019 from the calendar and enter time as 9:00. Click on Save Metadata button.
4. On meeting all the conditions, automatically this workflow will get executed on 9:00 am 20th Feb 2019 and this asset will be moved to XYZ category.
Note: Scheduled workflow will be executed only for those assets which have the Schedule metadata value set.
Similarly, multiple workflows can be created using workflow schedulers.
For any further query or assistance, please contact eMAM Support at support@emamonline.com
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